{"id":6457,"date":"2018-05-02T14:41:29","date_gmt":"2018-05-02T13:41:29","guid":{"rendered":"https:\/\/www.propertypartner.co\/blog\/?p=6457"},"modified":"2020-10-12T14:07:15","modified_gmt":"2020-10-12T13:07:15","slug":"an-update-to-our-privacy-policy","status":"publish","type":"post","link":"https:\/\/www.londonhouseexchange.com\/blog\/an-update-to-our-privacy-policy\/","title":{"rendered":"An update to our Privacy Policy"},"content":{"rendered":"

PRIVACY POLICY<\/strong><\/p>\n

V.2 \u2013 2 May 2018<\/p>\n

London House Exchange Limited (registered company number 08820870) (“we” or “us”) trading as Property Partner is committed to protecting and respecting your privacy.<\/p>\n

Summary<\/strong>
\nThis policy lets you know what personal information we collect about you, how we collect it, what we use it for and on what basis. This includes what you tell us about yourself, what we learn by having you as a customer, and the choices you give us about what marketing you want us to send you. This policy explains how we do this and tells you about your privacy rights and how the law protects you. In addition, you have the right to know what information we hold about you and to have a copy of it, and you can ask us to change or sometimes delete it.<\/p>\n

Please read this policy carefully as it applies to the products and services we provide you.<\/p>\n

This policy comes into effect on 25 May 2018. If you have any questions about these changes, please contact us using the contact information provided in this policy.<\/p>\n

What kinds of Personal Information do we collect about you?<\/strong>
\nWe may collect and process the following data about you:<\/p>\n

\"\"<\/a><\/p>\n

How do we collect your information?<\/strong>
\nWe may collect personal information:<\/p>\n

-Via our website;
\n-Via livechat;
\n-Via the internet;
\n-Via customer surveys;
\n-Via face to face meetings with members of the Property Partner team;
\n-By email and letters; and
\n-By phone.
\n-We may also collect personal information from third parties we work with:
\n-Our \u2018KYC\u2019 service provider;
\n-Our payment service provider;
\n-Credit reference agencies;
\n-Financial advisers; and
\n-Companies that introduce you to us.<\/p>\n

How do we use your information and for what purposes?<\/strong>
\nWe are only allowed to use your personal information if we have a lawful reason for doing so. We will use your information if we can satisfy that processing it is necessary:<\/p>\n

-to provide our product and\/or services to you;
\n-in order for use to comply with a legal or regulatory obligation;
\n-when it is in our \u2018legitimate interests\u2019 (i.e. we have a business or commercial interest to use your information as long as it does not overly prejudice you); and\/or
\n-when you consent to it.<\/p>\n

We use information held about you in the following ways:<\/p>\n

\"\"<\/a>
\n\"\"<\/a><\/p>\n

Who do we share your information with?<\/strong>
\nWe may share your information with any member of our group (which means our subsidiaries, our ultimate holding company and its subsidiaries, as defined in section 1159 of the UK Companies Act 2006) and with other teams \/ departments within Property Partner, including Finance & Compliance, Customer Services, Analytics, Marketing and Technology for the purposes described in this policy.<\/p>\n

We may share your information with the following third parties:<\/p>\n

-The Financial Conduct Authority (FCA), and other regulators and authorities
\n-Financial Services Compensation Scheme (FSCS)
\n-HM Revenue & Customs (HMRC)
\n-Credit reference agencies
\n-Fraud prevention agencies
\n-Third parties that we engage with to help us operate, improve, integrate, market and customise our product and\/or services
\n-Property Partner\u2019s payment service provider
\n-Property Partner\u2019s KYC service provider
\n-IT providers \/ hosted IT solution providers
\n-Property Partner\u2019s auditors<\/p>\n

If a service provider needs to access information about you to perform services on our behalf, they do so under instruction from us and with controls in place in order to protect your information.<\/p>\n

We do not sell your data to any third parties.<\/p>\n

What marketing activities do we carry out?<\/strong>
\nWe may use your personal information to provide you with information about products or services that may be of interest to you.<\/p>\n

We can only use your personal information to send you marketing messages if we have either your consent or a \u2018legitimate interest\u2019. This is where we have a business or commercial reason to use your information as long as it does not overly prejudice you.<\/p>\n

You can ask us to stop sending you marketing messages by contacting us at any time, clicking on the \u2018unsubscribe\u2019 link that appears in all our emails or by updating your preferences in \u2018My Account\u2019.<\/p>\n

Irrespective of your contact preferences, you will still receive transaction statements from us, and other important information such as any changes to existing products or services.<\/p>\n

How long do we keep your personal information for?<\/strong>
\nWe only keep personal information for as long as reasonably necessary to fulfil the relevant purposes described in this policy and in order to comply with our legal and regulatory obligations.<\/p>\n

Where do we store your personal information? <\/strong>
\nWe use data hosting service providers located in Ireland (Amazon Web Services (AWS) and Salesforce) to host the information we collect, and we implement technical safeguards to protect your information.<\/p>\n

Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted to our website and any transmission is at your own risk. For example, if you access the internet via an unsecure network. Once we have received your information, we will use strict procedures and security features to try to prevent unauthorised access.<\/p>\n

Where we have given you (or where you have chosen) a password and PIN which enables you to access certain parts of our website, you are responsible for keeping this password and PIN confidential. We ask you not to share either with anyone.<\/p>\n

Do we transfer personal data outside of the European Economic Area (EEA)?<\/strong>
\nWe will only send your information outside of the EEA to:<\/p>\n

-Comply with our legal and regulatory obligations; or
\n-Work with agents, contractors or advisers who we use to help run our product and\/or services.
\n-If we do transfer information to our agents, contractors or advisers outside of the EEA, we will put appropriate safeguards in place to ensure that such information is protected in the same way as if it was being used in the EEA.<\/p>\n

What are your rights?<\/strong>
\nUnder data protection law you have certain rights in relation to the personal information that we hold about you. You may exercise these rights at any time by contacting us using the details set out in this policy.<\/p>\n

In certain cases, we may not be able to comply with your request for reasons such as our obligations to comply with any legal or regulatory requirements. In the event that we cannot comply with your request, we will also respond to you and tell you why.<\/p>\n

Your rights include:<\/p>\n

1. The right to access your personal information:<\/p>\n

You are entitled to a copy of the personal information we hold about you and certain details of how we use it.<\/p>\n

Your information will be provided to you electronically, unless otherwise requested.<\/p>\n

We will respond to your request within a reasonable period of time, but at the latest within one month of the request (assuming we have any requisite information from you in order to be able to process your request).<\/p>\n

2. The right to rectification:<\/p>\n

You have the right to have your information rectified if it is inaccurate or incomplete. We aim to ensure that your personal information is accurate, however, please do contact us if you require your information to be updated or amended or, alternatively, you can amend your personal details in \u2018My Account\u2019.<\/p>\n

3. The right to erasure:<\/p>\n

You have the right to request the deletion or removal of your information. There are, however, specific circumstances where we may be unable to deal with your request, e.g. if we need to retain your information to comply with a legal or regulatory obligation.<\/p>\n

4. The right to restrict processing:<\/p>\n

You have the right to request that we limit the way we use your information if you have a particular reason for wanting that restriction e.g. in circumstances where you believe that we don\u2019t have the appropriate rights to process your information.<\/p>\n

5. The right to data portability:<\/p>\n

You have the right to obtain some of your information in a format you can move from one service provider to another. Should you request it, we will provide you with an electronic file of your basic account information.<\/p>\n

6. The right to object:<\/p>\n

You have the right to object to us processing your information e.g. you can ask us to stop sending you marketing communications at any time.<\/p>\n

Consent<\/strong>
\nYou can withdraw your consent at any time. Please contact us if you want to do so.<\/p>\n

You can also ask us to stop marketing to you by clicking on the \u2018unsubscribe\u2019 link that appears in all of our emails or by updating your preferences in \u2018My Account\u2019.<\/p>\n

How to contact us<\/strong>
\nYou can request access to the personal information we hold about you by writing to us at:<\/p>\n

Property Partner
\n3rd Floor
\n15 Bishopsgate
\nLondon EC2N 3AR<\/p>\n

Or alternatively, please email us at support@propertypartner.co<\/a>, noting \u2018Subject Access Request\u2019 or \u2018SAR\u2019 in the subject line of your email.<\/p>\n

If you have any questions about how we collect, store or use your personal information please contact us by telephoning +44 (0) 20 3696 5600 or via email at support@propertypartner.co<\/a>.<\/p>\n

How to complain<\/strong>
\nIf you want to make a complaint about how we have handled your personal information, please contact us at support@propertypartner.co<\/a> and we will investigate the matter and report back to you. If you are still not satisfied after our response or believe we are not using your personal information in line with the law, you also have the right to complain to the UK\u2019s data protection regulator – the Information Commissioner\u2019s Office – https:\/\/ico.org.uk\/.<\/p>\n

Changes to our privacy policy<\/strong>
\nAny changes we may make to our privacy policy in the future will be posted on this page and, where appropriate, notified to you by email. Please check back frequently to see any updates or changes to our privacy policy.<\/p>\n

 
\nYou can update the types of information you’d like receive from us by logging into your account here<\/a>.<\/strong><\/p>\n

 
\nLast updated: 2 May 2018<\/em><\/p>\n

 
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